One record from yes to installed.
Most shops run on spreadsheets, a whiteboard and memory. Vynl Vision follows the way a shop actually works, and keeps every step visible and fixable.
Nothing moves money or work unless a person decides it should.
Quote
A sales tool. Not every quote becomes an order, so you can report on why deals were won and lost.
Sales order
Approved by the customer in the portal or by a rep. Line items live here, and a draft invoice opens against it.
Job
Created by a person, never by a click on the customer’s side. One order can spawn several.
Invoice
Raised from the order, synced to QuickBooks, with payments coming back the same way.
Price a wrap by drawing it.
Choose the panels you are covering. Vynl Vision turns them into square footage, film and laminate cost with waste, labor, and gross margin. The same drawing is what your customer sees when they approve. Try it.
Illustrative van and rates. In Vynl Vision the outline comes from your own licensed templates, and markup, labor and waste come from your shop settings.
| Coverage | 190 sq ft |
|---|---|
| Printed with waste | 228 sq ft |
| Film and laminate | $433 |
| Labor | $238 |
| Total cost | $671 |
| Customer price | $2,280 |
| Gross profit | $1,609 |
One order. Several jobs. Each on its own line.
A wrap and a banner on the same order are two different production paths. Vynl Vision tracks them separately and invoices them together.
Sales order
- Full wrap, cargo van
- Storefront banner
One invoice, drawn from the order.
Job A · Printed wrap
- Design
- Production
- Scheduling
- Installation
- Review
Job B · Banner
- Design
- Production
- Scheduling
- Installation
- Review
Illustrative order. Each job sits wherever its own work stands.
Start from a library of workflow templates (printed wrap, color change, combined, rigid signs, outsourced banner) and shape your own. The production board shows every job where it stands, on the shop wall, a tablet at a workstation, or a phone in the van.
Every role gets a screen built for its job.
Not one dashboard filtered seven ways. The installer on a phone and the manager at a desk are not looking at the same thing.
Admin
Settings, financials and reports.
Manager
Jobs, the production board, CRM, quotes and reports.
Sales
CRM, quotes, orders, and sending work to the customer portal.
Designer
The job card without financials, plus a designer dashboard.
Prep and printer
The job card without financials, plus a prep and printer dashboard.
Installer
The job card without financials, the install calendar, and a dashboard that works on a phone.
Analyst
Read-only dashboards, reports and calendars.
Your customer approves from a link. No account.
They see the drawing and the price, then approve or ask for changes. Once a quote is approved its link locks, so two people can never answer the same quote differently. Your team is emailed who answered and what they said.
Quotes go out from your own sending domain, with your shop’s name on them.
Quote for your review
Your shop’s name on everything.
Name, logo, contact details and sending domain are settings, not code. Your customers see your brand, with Vynl Vision underneath.
GoHighLevel
Leads come in before the sale, and follow-up goes out after it.
QuickBooks
Invoices go out, payments come back.
Resend
Quote and proof email delivered from your own domain.
Join the waiting list.
We are opening Vynl Vision to new shops in turn. Tell us about your shop and we will email you when a place opens.